Frequently Asked Questions

For Friday Weddings: You can access the property starting 3:00 pm on Thursday. You can also have a rehearsal at 5:00 or 6:00 pm. We will contact you to confirm your rehearsal time.

For Saturday/Sunday Weddings: You can access the property starting at 10:00 am onwards. We will contact you to confirm your rehearsal time.
If you require alternative arrangements outside these times, please let us know and we'll do our best to help.

Setting up: At your designated access time to the venue, you’re welcome to bring alcohol, decorations, and any other items you may need for the day.

The music and bar close at 12:30 a.m.
We ask that you take all your decorations with you on the night of the wedding or event.
We are happy to offer a take-down service at your ease.

You or your guests can leave vehicles overnight, as long as they are picked up before noon the next day. However, you cannot sleep in your vehicles.

Absolutely — the venue is yours for the day! Feel free to bring your mimosas, robes, and favourite get-ready music to help you relax and enjoy the experience.
Our venue will be available to you for the entire day, allowing you to prepare for your big moment in comfort and style. You can even have your make-up and hair stylist set up in the venue, so you can witness your wedding vision come to life before your very eyes.

Guests are welcome to use the pool table on the mezzanine level of our venue! We ask that children under 16 be under adult supervision. We prioritize everyone's safety and may put away cue sticks if the table is not used properly.

Of course! We understand how meaningful it can be to include your furry friend in your special day. To ensure everyone's safety and comfort, we kindly request that you keep your pet leashed or tethered, and bring along a water dish and any other necessary items to help them feel at ease.

While we love having pets around, please note that due to food handling regulations and guest comfort, pets are not permitted inside the venue during the reception.

Yes, outdoor smoking is permitted by the firepit and parking lot. If it rains, we will provide containers under the balcony. Smoking is not permitted inside the venue.

Yes, our property and venue (including the bathrooms) can accommodate all people.

Yes, you can definitely make payments to us in advance. You are required to make your final payment one month before your wedding. We will send an invoice at that time. We accept cash, certified cheque, or e-transfer for final payment.

Outside vendors are welcomed — we believe every wedding should be unique, not one-size-fits-all.

No – we are happy to include a complimentary rehearsal with the wedding party to ensure your ceremony goes off without a hitch!

Our fireplace is a beautiful decorative feature in our space, and we're excited for you to see it! Please note that it's not a functioning fireplace. Instead, you'll find candles and greenery adorning the mantle, and a decorative screen inside the fireplace box. The mantle is 10 feet wide and 12 inches deep, offering plenty of space for additional decor or personal touches.

If you're renting our outdoor sound system, we're happy to set up the speakers for your post-ceremony music needs.

Yes, all lighting is included except for the 12’ waterfall lights, which are an additional charge of $100.

You're welcome to use our rectangular wood arbor on Marriage Hill (or have it moved into the solarium– it's 72" wide and 84" high. It is removable, so you can also provide a different design if you like.

We have many picture-perfect spots at Hawthorn Estates, both inside and outside our venue. You can take pictures by the creek, the bridge that crosses the creek, the oak tree with a swing, in the forested areas, on the gravel road, or in the open fields.

We offer a communal approach to firewood. If we have a sufficient supply, you're welcome to use it. However, if our stock is running low, we may ask you to provide some. During the rehearsal, we can confirm if additional wood is required. Kindling is also appreciated.

Certainly! Sparklers are permitted for a send-off outside of the venue, but fireworks are not allowed on the property.

We allow real rose or flower petals as long as they are cleaned up afterwards. Unfortunately, we cannot allow confetti because it often gets carried inside the venue and is very difficult to clean up. We also ask you not to use artificial petals as they can be harmful to birds. Alternatives like bird seed, dried lavender, or bubbles are welcome.

We offer Wi-Fi at our venue so you and your guests can feel free to connect. It’s also very reliable, making it possible to effectively livestream your ceremony if needed.

Round Tables: Our round tables are 60 inches in diameter and can seat 8 people. If needed, you can squeeze in 1 more person to make it 9. These tables are made of resin and metal, and require tablecloths.

We can set up a maximum of 18 round tables on the main floor (in addition to the head table).

For buffet style, We can set up a maximum of 15 round tables on the main floor (in addition to the head table).

Wooden Tables: We have 6 wooden tables which are 30x84” in size and made of wood and metal. These tables do not require tablecloths.

Rectangular Tables: We also have 4 folding buffet tables which are 30x72”. If you need these rectangular tables for your event, you will need to provide your own tablecloths. For the head table, you will need 2 wooden tables if it has 4–6 people, 3 tables if it has 7–11 people, and 4 tables if it has 12–15 people.

We provide elegant wood crossback vineyard chairs that can hold 300 lbs. Although we do not have seat cushions for them, we’ve found that they are pretty comfortable just the way they are!

We have 18 wood benches available for use at Marriage Hill or the Solarium. We usually have them set up in two rows of nine. We suggest placing any decorations you have on every other bench. If any guests require alternative seating, please bring it or we can provide a few of our cross back chairs.

We can provide a signing table and a cross back chair for your use during the ceremony.

Your caterer will need to bring all dishware, cutlery, wine glasses, water goblets, napkins, salt, and pepper. For family-style service, please ensure that centerpieces are not too wide and that tables remain uncluttered to accommodate the platters and bowls of food.

Our corkage service provides all barware for your guests to use after dinner.

The wood ladder is available for your use, but you will need to provide your own greenery and flowers. Its length is 7’6". If you don’t want to use the ladder, the metal arms can be folded away. We also offer decoration services for the ladder upon request, with pricing available upon inquiry.

We offer seating options for your guests, including benches located near the firepit, as well as benches in the Solarium. Additionally, there is some alternative seating available outside, but it is limited.

Yes, it is. You may also provide your own if you want a different colour.

Yes, they are and you are welcome to use them.

We are not able to offer a full bar service outdoors, but we do allow beer and canned coolers, as well as a sangria set up for your cocktail hour. Please note that you will need to provide your own acrylic glasses and ice buckets. We can provide a table for this service and it must be supervised by at least one of our bartenders. If you rent our lemonade setup, we will provide the glasses, ice, refreshments, and a container for beer and coolers.

We offer a corkage service that includes mix (such as Coke, Diet Coke, ginger ale, sprite, tonic, and club soda), limes, clamato, orange and cranberry juices, rimming for Caesar, Tabasco, Worcestershire, ice and bar glasses. However, please note that outside soft drinks are not permitted as we have a contract with Coke.

In case you decide to have only beer and wine, or a non-alcoholic event, we can provide unlimited non-alcoholic drinks for your guests at a reduced corkage price.

We also provide certified bartenders on a per hour basis, and for weddings with over 50 guests, you will need to hire at least two bartenders.

Unfortunately, we do not offer kegs of beer as an option. It can be challenging to locate and store kegs of beer, and we have found that they tend to get warm more quickly than canned beer in a cooler.

Signature drinks are an excellent way to add a personal touch to your wedding. However, to ensure efficient service, we limit the signature drinks to two recipes, which will be available for a two-hour window.

You are welcome to bring in your own candy bar, pie bar, desserts, late lunch, or snacks for your wedding. However, please note that you will be responsible for providing all serving utensils, plates, napkins, and cutlery, as well as designating someone to set up and clean up the area. If you plan to bring in your own food and beverages, please let us know in advance so we can make arrangements for the best placement of your setup.